New York Administrator's Deed

New York Administrator's Deed — What This Package Is For

New York deed package last revised: July 2026.

Use a New York administrator's deed when a duly appointed estate administrator is conveying New York real property under letters of administration and any required Surrogate's Court authority.

This is a fiduciary estate deed for administration situations, not an executor's deed under a probated will, a trustee's deed, or an ordinary owner deed.

What You Receive

• Editable deed form: Administrators-Deed-NY.docx, a Microsoft Word document prepared for customer completion and recording after appropriate review.
• Separate instructions and recording checklist: Administrators-Deed-NY-Instructions.docx, a Microsoft Word checklist covering completion, signing, acknowledgment, recording, transfer forms, and stop-condition issues. The instructions are separate so they are not accidentally recorded as part of the deed.

Key New York Signing and Recording Points

• New York deeds are recorded with the County Clerk in the county where the land is located. In Manhattan, Bronx, Brooklyn, and Queens, recording is handled through the City Register / ACRIS system; Staten Island (Richmond County) records deeds with the Richmond County Clerk.
• A recordable deed generally needs an acknowledged grantor or transferor signature, a complete legal description attached as Exhibit A, a tax map / SBL or local parcel identifier where required, and legible black text suitable for optical imaging.
• Most present-transfer deeds require an online RP-5217 or RP-5217NYC transfer report and a TP-584 or TP-584-NYC transfer-tax return. Transfer-tax, exemption, nonresident withholding, LLC disclosure, mansion-tax, and local recording requirements are transaction-specific.
• New York does not treat co-op shares and proprietary leases as ordinary deeded real property. Use professional review for co-op, lender, title-insurance, fiduciary, probate, divorce, bankruptcy, capacity, tax, Medicaid, trust, entity, or disputed-title facts.

Common Uses

• estate conveyances by a duly appointed administrator
• transactions where letters of administration are current and authority to sell or distribute has been confirmed
• title-company or counsel-reviewed estate transfers

When to Stop Before Using This Form

Do not use this form if the estate has an executor under a will, letters of administration are missing or revoked, required consents or court authority are unresolved, heirs/distributees dispute authority, or the transfer needs transaction-specific probate drafting.