New York Executor's Deed

New York Executor's Deed — What This Package Is For

Use a New York executor's deed when a duly appointed executor under a probated will is conveying New York real property from a decedent's estate.

This is a fiduciary deed, not an ordinary owner deed, administrator's deed, trustee's deed, referee's deed, or court instrument. Authority from the will, letters testamentary, and any required Surrogate's Court order must be reviewed before use.

What You Receive

• Editable deed form: Executors-Deed-NY.docx, a Microsoft Word document prepared for customer completion and recording after appropriate review.
• Separate instructions and recording checklist: Executors-Deed-NY-Instructions.docx, a Microsoft Word checklist covering completion, signing, acknowledgment, recording, transfer forms, and stop-condition issues. The instructions are separate so they are not accidentally recorded as part of the deed.

Key New York Signing and Recording Points

• New York deeds are recorded with the County Clerk in the county where the land is located. In Manhattan, Bronx, Brooklyn, and Queens, recording is handled through the City Register / ACRIS system; Staten Island (Richmond County) records deeds with the Richmond County Clerk.
• A recordable deed generally needs an acknowledged grantor or transferor signature, a complete legal description attached as Exhibit A, a tax map / SBL or local parcel identifier where required, and legible black text suitable for optical imaging.
• Most present-transfer deeds require an online RP-5217 or RP-5217NYC transfer report and a TP-584 or TP-584-NYC transfer-tax return. Transfer-tax, exemption, nonresident withholding, LLC disclosure, mansion-tax, and local recording requirements are transaction-specific.
• New York does not treat co-op shares and proprietary leases as ordinary deeded real property. Use professional review for co-op, lender, title-insurance, fiduciary, probate, divorce, bankruptcy, capacity, tax, Medicaid, trust, entity, or disputed-title facts.

Common Uses

• estate transfers by a duly appointed executor under a probated will
• sales or distributions where the executor has current authority to convey
• transactions where letters testamentary, will provisions, co-executor authority, and court orders have been reviewed

When to Stop Before Using This Form

Do not use this form if there is no probated will, letters testamentary are absent or revoked, co-executor authority is unclear, a specific devise blocks the sale, a court order is required but missing, or the transaction calls for an administrator's, trustee's, referee's, or ordinary owner deed.