Hawaii bill of sale — motor vehicle · warranty of title

Hawaii Bill of Sale of Motor Vehicle (Warranty of Title)

Download the Hawaii motor vehicle bill of sale with warranty of title — the attorney-drafted fillable Word instrument with a supplemental odometer statement, plus the Hawaii Instructions & Rider with title-transfer, tax, and lien-notation steps.

Attorney-drafted fillable Word form
Hawaii Instructions & Rider included
Completed sample available
Instant secure download

Looking for a different bill of sale? This page is the Hawaii motor vehicle kit (warranty of title).

Hawaii — as-is version Hawaii — Personal Property bill of sale Hawaii — Watercraft bill of sale All states — Vehicle Bill of Sale with Warranty

What’s in your Hawaii kit

Every file below is included in your download: two editable Word documents you can complete on your own device — the bill of sale and the state-specific Instructions & Rider researched for Hawaii.

Included documents

Hawaii Bill of Sale of Motor Vehicle (Warranty of Title) Core sale document — fillable and printable Word (.docx)
Hawaii Instructions & Rider State transfer steps, tax and gift rules, notary guidance, and how a seller-financed lien is noted or filed Word (.docx)

The Hawaii Instructions & Rider covers

1. What's in your kit
2. Official forms
3. After the sale: title & registration
4. Taxes and gifts
5. Recording a lien
6. Signing and notarizing
7. Warranty notes
8. Special wrinkles
9. Legal notes & citations
10. Related PublicLegal forms

About this form

This Hawaii form documents a private-party sale of a motor vehicle with a written warranty of title: the seller warrants ownership, the right to sell, and — unless the parties note otherwise — that the motor vehicle is free of liens and encumbrances. It includes the federal odometer disclosure required for most private vehicle sales.

Your download includes the fillable Word document and the Hawaii Instructions & Rider.
The rider walks through the transfer with your county director of finance (Hawaii has no statewide DMV).
Transfer: the buyer’s 30-day title-forwarding window ($50 late fee — HRS § 286-52(a), (b)) and the seller’s 10-day county Notice of Transfer — required by law, and proof of filing is a complete defense under Act 109 (§ 286-52(j), (k), (o)).
Tax: Hawaii’s tax treatment — an in-state private casual sale owes no Hawaii sales tax (Hawaii has no sales tax; the GET excludes a non-business casual sale).
Lien: how a lien is noted on the county-issued title (HRS § 490:9-311(a)(2)).

For a seller-financed sale, pair this bill of sale with our Promissory Note (Secured) and Security Agreement; the rider explains the lien-recording steps. Fillable fields work best in Microsoft Word.

Preview the actual form

The real document text — not a mockup. Fill-in blanks show as highlighted fields.

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Hawaii Bill of Sale of Motor Vehicle
(Warranty of Title)

STATE OF HAWAII, COUNTY OF
VEHICLE LOCATED IN COUNTY OF , STATE OF HAWAII
1. DATE OF SALE AND PARTIES. This Bill of Sale is made and takes effect on (the “Date of Sale”), by and between:
The Date of Sale matters — the title-application, registration, and tax deadlines in your state instructions run from this date.
SELLER — FULL LEGAL NAME STREET ADDRESS CITY, STATE, ZIP COUNTY OF RESIDENCE DRIVER’S LICENSE / ID NO. (OPTIONAL)   |   BUYER — FULL LEGAL NAME STREET ADDRESS CITY, STATE, ZIP COUNTY OF RESIDENCE DRIVER’S LICENSE / ID NO. (OPTIONAL)
Seller and Buyer are each referred to as a “Party” and together as the “Parties.”
2. VEHICLE SOLD. Seller sells, transfers, and conveys to Buyer the following motor vehicle (the “Vehicle”):
YEAR MAKE MODEL BODY TYPE COLOR VEHICLE IDENTIFICATION NUMBER (VIN) TITLE NO. (IF ANY)
Copy the VIN exactly as it appears on the vehicle’s title and dashboard plate. An incorrect VIN can delay or block the buyer’s title application.
3. PURCHASE PRICE AND PAYMENT. The Parties agree to the following consideration (check ONE):
☐ Paid in full. Seller acknowledges receipt of the total purchase price of $ (the “Purchase Price”) from Buyer on or before the Date of Sale.
☐ Down payment and promissory note (seller financing). Seller acknowledges receipt of a down payment of $, and Buyer agrees to pay the remaining balance of $ (together, the “Purchase Price”) according to a separate promissory note signed by Buyer and dated .
☐ Gift. The Vehicle is transferred as a gift for no monetary consideration. Relationship of Buyer to Seller (if any): .
Gift transfers can change tax and title paperwork — see your state instructions before choosing the gift lane.
Lien on title (seller financing only). If the seller-financing option is selected, Buyer grants Seller a purchase-money security interest in the Vehicle to secure payment of the unpaid balance evidenced by the promissory note described above; when Buyer signs this Bill of Sale, it also serves as the security agreement for that security interest under the Uniform Commercial Code (the Parties may also sign a separate security agreement with additional terms). Title to the Vehicle transfers to Buyer at delivery, and Seller will be listed as the lienholder on the certificate of title until the promissory note is paid in full. The Parties will record Seller’s lien using the state title agency’s lien-notation procedure described in the included state instructions. When the note is paid off, Seller will sign the lien release on the title (or the agency’s release form) and deliver it to Buyer promptly.
4. TRANSFER. For the consideration stated above (or, if the gift option is selected, for no monetary consideration), Seller sells, transfers, and conveys the Vehicle to Buyer and Buyer’s successors and assigns.
Seller will deliver to Buyer, on the Date of Sale (or on the following date, if the Parties agree: ): (a) possession of the Vehicle; (b) the certificate of title for the Vehicle, signed to transfer ownership to Buyer (if the Vehicle is titled); and (c) all keys, fobs, and registration documents for the Vehicle in Seller’s possession.
5. WARRANTY OF TITLE. Seller warrants that Seller is the true and lawful owner of the Vehicle and has the right to sell it; that, except as disclosed in this Bill of Sale, the Vehicle is free and clear of all liens, security interests, encumbrances, claims, and demands of every kind; and that Seller will warrant and defend title to the Vehicle to Buyer against every person lawfully claiming it.
☐ Existing liens or encumbrances held by third parties and disclosed by Seller (check one): ☐ None ☐ As follows:
Disclose any existing third-party lien above and pay it off at or before delivery (your state instructions describe the payoff-and-release procedure). Selling the Vehicle with an undisclosed lien breaches the warranty in this section. A seller-financing lien created by the payment section above is not a defect in title.
☐ 6. CONDITION OF THE VEHICLE. Inspection (check one): the Vehicle ☐ has ☐ has not been inspected by an independent licensed mechanic chosen by Buyer, and the inspection report ☐ is ☐ is not attached to and made part of this Bill of Sale.
☐ Seller represents that the condition of the Vehicle is (check one): ☐ Excellent ☐ Good ☐ Fair ☐ Poor ☐ Not working / for parts, and that Seller has disclosed below every defect known to Seller.
Known defects (list all; write “None” if none):

7. ODOMETER DISCLOSURE STATEMENT (SUPPLEMENTAL). Federal law (49 U.S.C. § 32705; 49 C.F.R. Part 580) requires the seller of a motor vehicle to give the buyer a written odometer disclosure when ownership is transferred. For most private sales the operative disclosure is made on the certificate-of-title assignment (or on a secure state reassignment form). This supplemental statement records the same information as evidence; it does not replace the disclosure on the title. Failure to complete the required disclosure, or making a false statement, may result in fines and/or imprisonment.
Seller states that the odometer of the Vehicle described in this Bill of Sale now reads miles (no tenths), and (check ONE):
☐ The odometer reading reflects the actual mileage of the Vehicle.
☐ The odometer reading reflects mileage in excess of the odometer’s mechanical limits (the odometer has rolled over).
☐ The odometer reading is NOT the actual mileage (odometer discrepancy).
☐ Exempt (check if applicable): ☐ the Vehicle is exempt from odometer disclosure because it has a gross vehicle weight rating over 16,000 lb., is not self-propelled, or meets the federal age exemption (model year 2010 or older transferred at least 10 years after January 1 of the calendar year corresponding to its model year; model year 2011 or newer transferred at least 20 years after January 1 of the calendar year corresponding to its model year — 49 C.F.R. § 580.17).
TRANSFEROR (SELLER) SIGNATURE DATE   |   TRANSFEREE (BUYER) SIGNATURE DATE
8. ADDITIONAL TERMS (OPTIONAL). The Parties agree to the following additional terms, if any:

9. GOVERNING LAW. This Bill of Sale is governed by the laws of the State of Hawaii, without regard to conflict-of-laws rules.
10. SIGNATURES. The Parties are signing this Bill of Sale on the Date of Sale first written above (or on the date written next to each signature). Every owner listed on the current title or ownership records must sign — additional sellers or buyers sign in the Additional Terms section or on a duplicate original.
Each party should sign two identical originals and keep one. The buyer will need this Bill of Sale (and the signed title assignment) to title and register the vehicle — see your state instructions.
SIGNATURE OF SELLER PRINTED NAME OF SELLER DATE SIGNED   |   SIGNATURE OF BUYER PRINTED NAME OF BUYER DATE SIGNED
11. NOTARY ACKNOWLEDGMENT (OPTIONAL UNLESS REQUIRED).
Most states do not require a bill of sale to be notarized. A few require notarization of the title-assignment paperwork instead — see your state instructions before skipping this section.
STATE OF HAWAII, COUNTY OF .
On , before me, the undersigned notary public, personally appeared , known to me (or proved to me on satisfactory evidence) to be the person whose name is signed above as Seller, and acknowledged to me that they signed this Bill of Sale for the purposes stated in it.
WITNESS my hand and official seal.
NOTARY PUBLIC SIGNATURE   |   My commission expires: [ Notarial seal ]

Fillable fields work best in Microsoft Word; the document also prints cleanly for pen completion.

100% satisfaction guarantee

ILRG provides self-help legal forms and download support. Attorney-drafted PublicLegal bill of sale forms are provided for you to complete with your own transaction information. Agency title, registration, tax, and recording requirements vary by state and transaction — your state Instructions & Rider lists the steps and official forms. If you are not 100 percent satisfied after purchasing from us, contact us for a refund.

Frequently Asked Questions About Hawaii Motor Vehicle Bills of Sale

Does Hawaii require a bill of sale to transfer a vehicle title?

Requirements vary by state. Many agencies ask for a bill of sale as proof of price and date; some publish their own official form. Your Hawaii Instructions & Rider tells you exactly what your agency requires and links any official form the state publishes.

What warranties am I making with a warranty bill of sale?

This form carries: (1) Warranty of title — you own the item and have the right to sell it; (2) Warranty against encumbrances — the item is free of liens, loans, or claims, except any you disclose in writing; (3) Warranty of condition — the item matches the condition you state. These warranties create legal liability if false, so use this form only when you can truthfully make them. If you are unsure about condition or history, use the as-is version instead — it keeps the ownership warranty and drops the condition warranty.

Is the federal odometer disclosure included?

Yes — the instrument includes a supplemental odometer statement with the federal content (actual mileage / over mechanical limits / not actual, plus the age and GVWR exemptions). Federal law requires an odometer disclosure for most transfers; the operative disclosure is made on the title assignment itself in most states — your rider shows where it lives in Hawaii. Vehicles from model year 2010 and older are exempt; for 2011 and newer the exemption runs 20 years from January 1 of the model year; vehicles over 16,000 lbs GVWR and non-self-propelled vehicles are exempt too.

Who handles the title transfer and sales tax?

The buyer titles and registers the vehicle with the Hawaii agency named in your rider, and generally pays any sales or use tax at that time. The rider gives the Hawaii rule — rate or how it is set, gift and family-transfer treatment, and the deadline that runs from the date of sale written on this bill of sale.

Can I use this kit when the seller finances the vehicle?

Yes. The instrument records the seller’s security interest in the vehicle and can serve as the security agreement. Pair it with our Promissory Note (regular or balloon); a separate Security Agreement is optional if you want terms beyond this bill of sale. A vehicle lien is perfected by notation on the title — not by a UCC-1 filing — and your Hawaii rider walks through the title-lien steps with the correct office and form.

Does this bill of sale complete the title transfer by itself?

No — it documents the sale: parties, price, date, odometer reading, warranties, and signatures. The agency’s title and registration process completes the transfer. Your Hawaii rider lists the forms, deadlines, and any seller notice-of-sale that protects you after delivery where Hawaii uses one.

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