New York bill of sale — personal property · warranty of title

New York Bill of Sale of Personal Property (Warranty of Title)

Download the New York bill of sale of personal property with warranty of title — the attorney-drafted fillable Word instrument plus the New York Instructions & Rider with agency steps, tax and gift rules, and links to official forms where the state publishes them.

Attorney-drafted fillable Word form
New York Instructions & Rider included
Instant secure download

Looking for a different bill of sale? This page is the New York personal property kit (warranty of title).

New York — as-is version New York — Motor Vehicle bill of sale New York — Watercraft bill of sale All states — Bill of Sale with Warranty

What’s in your New York kit

Every file below is included in your download: two editable Word documents you can complete on your own device — the bill of sale and the state-specific Instructions & Rider researched for New York.

Included documents

New York Bill of Sale of Personal Property (Warranty of Title) Core sale document — fillable and printable Word (.docx)
New York Instructions & Rider State transfer steps, tax and gift rules, notary guidance, and how a seller-financed lien is noted or filed Word (.docx)

The New York Instructions & Rider covers

1. What's in your kit
2. Official forms
3. After the sale: title & registration
4. Taxes and gifts
5. Recording a lien
6. Signing and notarizing
7. Warranty notes
8. Special wrinkles
9. Legal notes & citations
10. Related PublicLegal forms

About this form

A bill of sale is the written record that transfers ownership of personal property from a seller to a buyer. This New York form is designed for private-party sales of personal property and gives the buyer a written warranty: the seller warrants that he or she owns the property, has the right to sell it, and — unless the parties note otherwise — that it is free of liens and encumbrances. Your download includes the fillable Word document and the New York Instructions & Rider — a plain-English guide covering how to sign and execute the document, gift and family transfers, sales-tax points, and recordkeeping. If the buyer is paying over time, pair this bill of sale with our Promissory Note (Secured) and Security Agreement; the rider explains the options. Fillable fields work best in Microsoft Word.

Preview the actual form

The real document text — not a mockup. Fill-in blanks show as highlighted fields.

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New York Bill of Sale of Personal Property
(Warranty of Title)

STATE OF NEW YORK, COUNTY OF
PROPERTY LOCATED IN COUNTY OF , STATE OF NEW YORK
1. DATE OF SALE AND PARTIES. This Bill of Sale is made and takes effect on (the “Date of Sale”), by and between:
The Date of Sale matters — the title-application, registration, and tax deadlines in your state instructions run from this date.
SELLER — FULL LEGAL NAME STREET ADDRESS CITY, STATE, ZIP COUNTY OF RESIDENCE DRIVER’S LICENSE / ID NO. (OPTIONAL)   |   BUYER — FULL LEGAL NAME STREET ADDRESS CITY, STATE, ZIP COUNTY OF RESIDENCE DRIVER’S LICENSE / ID NO. (OPTIONAL)
Seller and Buyer are each referred to as a “Party” and together as the “Parties.”
2. PROPERTY SOLD. Seller sells, transfers, and conveys to Buyer the following described personal property (the “Property”):

Describe the Property so it can be clearly identified and distinguished — include make, model, color, size, and any identifying marks.
Serial / identification number(s), if any:
3. PURCHASE PRICE AND PAYMENT. The Parties agree to the following consideration (check ONE):
☐ Paid in full. Seller acknowledges receipt of the total purchase price of $ (the “Purchase Price”) from Buyer on or before the Date of Sale.
☐ Down payment and promissory note (seller financing). Seller acknowledges receipt of a down payment of $, and Buyer agrees to pay the remaining balance of $ (together, the “Purchase Price”) according to a separate promissory note signed by Buyer and dated .
☐ Gift. The Property is transferred as a gift for no monetary consideration. Relationship of Buyer to Seller (if any): .
Gift transfers can change tax and title paperwork — see your state instructions before choosing the gift lane.
Security interest (seller financing only). If the seller-financing option is selected, Buyer grants Seller a purchase-money security interest in the Property to secure payment of the unpaid balance evidenced by the promissory note described above. When Buyer signs this Bill of Sale, it also serves as the security agreement for that security interest under the Uniform Commercial Code; the Parties may also sign a separate security agreement with additional terms. Seller may perfect that security interest by filing a UCC-1 financing statement with the state filing office identified in the included state instructions.
4. TRANSFER. For the consideration stated above (or, if the gift option is selected, for no monetary consideration), Seller sells, transfers, and conveys the Property to Buyer and Buyer’s successors and assigns.
Seller will deliver to Buyer, on the Date of Sale (or on the following date, if the Parties agree: ): (a) possession of the Property; (b) the certificate of title for the Property, signed to transfer ownership to Buyer (if the Property is titled); and (c) all keys, fobs, and registration documents for the Property in Seller’s possession.
5. WARRANTY OF TITLE. Seller warrants that Seller is the true and lawful owner of the Property and has the right to sell it; that, except as disclosed in this Bill of Sale, the Property is free and clear of all liens, security interests, encumbrances, claims, and demands of every kind; and that Seller will warrant and defend title to the Property to Buyer against every person lawfully claiming it.
☐ Existing liens or encumbrances held by third parties and disclosed by Seller (check one): ☐ None ☐ As follows:
Disclose any existing third-party lien above and pay it off at or before delivery (your state instructions describe the payoff-and-release procedure). Selling the Property with an undisclosed lien breaches the warranty in this section. A seller-financing lien created by the payment section above is not a defect in title.
☐ 6. CONDITION OF THE PROPERTY. Inspection (check one): the Property ☐ has ☐ has not been inspected by an independent appraiser, mechanic, or other qualified professional chosen by Buyer, and the inspection report ☐ is ☐ is not attached to and made part of this Bill of Sale.
☐ Seller represents that the condition of the Property is (check one): ☐ Excellent ☐ Good ☐ Fair ☐ Poor ☐ Not working / for parts, and that Seller has disclosed below every defect known to Seller.
Known defects (list all; write “None” if none):

7. ADDITIONAL TERMS (OPTIONAL). The Parties agree to the following additional terms, if any:

8. GOVERNING LAW. This Bill of Sale is governed by the laws of the State of New York, without regard to conflict-of-laws rules.
9. SIGNATURES. The Parties are signing this Bill of Sale on the Date of Sale first written above (or on the date written next to each signature). Every owner listed on the current title or ownership records must sign — additional sellers or buyers sign in the Additional Terms section or on a duplicate original.
For personal property that has no government title certificate, this signed Bill of Sale is the buyer’s primary proof of ownership. Each party should sign two identical originals and keep one.
SIGNATURE OF SELLER PRINTED NAME OF SELLER DATE SIGNED   |   SIGNATURE OF BUYER PRINTED NAME OF BUYER DATE SIGNED
10. WITNESS (RECOMMENDED). The undersigned witness watched the Seller and the Buyer sign this Bill of Sale. A witness is recommended because, for property that has no government title certificate, this Bill of Sale is the primary evidence of the transfer.
SIGNATURE OF WITNESS PRINTED NAME OF WITNESS
11. NOTARY ACKNOWLEDGMENT (OPTIONAL UNLESS REQUIRED).
Most states do not require a bill of sale to be notarized. See your state instructions before skipping this section.
STATE OF NEW YORK, COUNTY OF .
On , before me, the undersigned notary public, personally appeared , known to me (or proved to me on satisfactory evidence) to be the person whose name is signed above as Seller, and acknowledged to me that they signed this Bill of Sale for the purposes stated in it.
WITNESS my hand and official seal.
NOTARY PUBLIC SIGNATURE   |   My commission expires: [ Notarial seal ]

Fillable fields work best in Microsoft Word; the document also prints cleanly for pen completion.

100% satisfaction guarantee

ILRG provides self-help legal forms and download support. Attorney-drafted PublicLegal bill of sale forms are provided for you to complete with your own transaction information. Agency title, registration, tax, and recording requirements vary by state and transaction — your state Instructions & Rider lists the steps and official forms. If you are not 100 percent satisfied after purchasing from us, contact us for a refund.

Frequently Asked Questions About New York Personal Property Bills of Sale

Do I need a bill of sale to sell personal property in New York?

Usually a bill of sale is not an agency filing requirement — but a signed writing is often what makes a valuable sale enforceable, and it is the buyer’s primary proof of ownership when there is no title certificate. It records the purchase price (important for taxes), the described condition, and the warranties the parties actually make at the moment of sale. For property that is registered somewhere — a trailer, an ATV, equipment — your New York rider names the agency, the forms, and the deadlines; the bill of sale documents the deal itself.

What warranties am I making with a warranty bill of sale?

This form carries: (1) Warranty of title — you own the item and have the right to sell it; (2) Warranty against encumbrances — the item is free of liens, loans, or claims, except any you disclose in writing; (3) Warranty of condition — the item matches the condition you state. These warranties create legal liability if false, so use this form only when you can truthfully make them. If you are unsure about condition or history, use the as-is version instead — it keeps the ownership warranty and drops the condition warranty.

What is included in this New York kit?

The attorney-drafted New York bill of sale in fillable Word (.docx), plus the New York Instructions & Rider (Word): registration steps where an agency is involved, tax and gift rules, notary guidance, lien steps for a seller-financed sale, and links to official forms where the state publishes them. Fillable fields work best in Microsoft Word.

Does a bill of sale transfer legal title?

For ordinary personal property with no government title certificate, the signed bill of sale is the buyer’s primary proof of ownership. For property a state titles or registers (vehicles, boats, some trailers and equipment), the bill of sale documents the sale while the agency’s own process completes the title or registration transfer. Your New York rider names the forms, offices, and deadlines, and where to confirm current fees.

Can I use this kit when the seller finances the sale?

Yes. The instrument records the seller’s security interest in the property sold and can serve as the security agreement. Pair it with our Promissory Note (regular or balloon); a separate Security Agreement is optional if you want terms beyond this bill of sale. Follow the lien steps in your New York rider.

How long should I keep the signed bill of sale?

Permanently. Sellers keep it to prove the sale date and terms — paired with any notice-of-sale the rider links. Buyers keep it as proof of purchase and price (taxes, insurance, resale) and as the warranty record. It can matter years later — for tax questions, insurance claims, warranty disputes, or proving the item was not stolen. Each party should sign two identical originals and keep one.