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Oregon landlord · tenant screening
Download the Oregon residential rental application — screens prospective tenants with application-money elections, a standalone screening-report authorization, and the disclosures federal and Oregon law require — in fillable Word and fillable PDF, with the Oregon Tenant Selection Criteria sheet, the Oregon Completion & Use Guide.
Renting out property in more than one state? This page is the Oregon application — each state's edition is built to its own screening and application-money law.
Every file below is included: the fillable Word application (statewide and Portland editions), a fillable PDF of each, the Oregon Screening Criteria and Pre-Charge Notice, the Oregon Completion and Use Guide, the Statement of Reasons for Denial, the post-approval Holding Deposit Receipt and Conditions, the Portland and Eugene riders with the City of Portland official notices, the OHCS expiring-restrictions notice, and the federal FCRA Summary of Your Rights.
The real document — not a mockup. Page 1 of the form included in your download.
Every part of the form, in order — the application summary, 17 sections, and the office-use panel.
About this form
A residential rental application is the landlord's first line of protection: it collects the applicant's identity, household composition, rental history, employment and income, and references, and it carries the disclosures and signed authorizations that make lawful tenant screening possible before a lease is signed.
Oregon law shapes four things this edition builds in. First, the applicant screening charge rules of ORS 90.295: the charge may not exceed the owner/manager’s average actual screening cost or a screening company’s customary charge for a comparable screening, only one charge may be collected from an applicant in any sixty-day period, and no charge may be collected when no unit is available or will be within a reasonable future time — Section 1 prints the disclosure on the face of the form. Second, the pre-charge notice duty of ORS 90.295(3): before any charge, the applicant must receive the nine-item notice together with a good-faith available-units estimate — the Oregon Screening Criteria & Pre-Charge Notice (Form PL-OR-RA02) in this kit is that instrument, with the statutory protected-class statement printed verbatim. Third, Oregon permits no holding deposit, application deposit, or earnest money at the application stage at all; money to hold a unit is lawful only after approval and only with a written conditions statement (Form PL-OR-RA04, included). Fourth, the 2026 confidentiality and tenant-portal laws (HB 4123 and SB 1523) appear on the face of the form because they govern how application information is handled and how portal-based applications must be accepted.
The Oregon Completion & Use Guide covers the screening-charge rules and remedies (including the twice-the-charge-plus-$250 penalty), the denial workflow with the fourteen-day written statement of reasons under ORS 90.304, the criminal-history limits and the individualized-assessment duty, and recordkeeping. For Portland properties the kit adds the Portland Rental Application Rider with the City’s three official notices and minimum-income table bundled unaltered, for Eugene properties the Eugene Rental Application Rider with its ten-dollar charge ceiling, and for affordability-restricted units the verbatim OHCS expiring-restrictions notice.
ILRG provides self-help legal forms and download support. PublicLegal landlord forms are provided for you to complete with your own property and screening information. Screening rules vary by state and change frequently — the Completion & Use Guide explains the rules in your state and the steps that keep this application within them. If you are not 100 percent satisfied after purchasing from us, contact us for a refund.
The Oregon residential rental application in fillable Word (.docx) with a fillable PDF — in both the statewide and Portland editions — plus the Oregon Screening Criteria & Pre-Charge Notice (Form PL-OR-RA02), the Oregon Completion & Use Guide, the Statement of Reasons for Denial (Form PL-OR-RA03), the post-approval Holding Deposit Receipt & Conditions (Form PL-OR-RA04), the Portland and Eugene rental-application riders with the City of Portland’s three official notices, the verbatim OHCS expiring-restrictions notice, and the federal FCRA Summary of Your Rights. A completed sample is available as an optional add-on.
ORS 90.295 makes it a precondition: before collecting any applicant screening charge you must adopt written screening criteria and give the applicant the nine-item pre-charge notice, including a good-faith estimate of available units. The Oregon Screening Criteria & Pre-Charge Notice (Form PL-OR-RA02) in this kit is that instrument, and the application’s Section 11 records the delivery. The charge itself may not exceed your average actual screening cost or a screening company’s customary comparable charge, and only one charge may be collected from an applicant in any sixty-day period.
No. Oregon does not permit collecting a holding deposit, application deposit, or earnest money at the application stage, and this form does not authorize one. After you approve an applicant, a deposit to hold the unit is lawful only with a written conditions statement — the kit’s Holding Deposit Receipt & Conditions (Form PL-OR-RA04) is that document.
Only within ORS 90.303 and 90.304 limits: an arrest counts only if it led to charges that were convicted or are pending without diversion, a conviction or pending charge must involve presently-illegal conduct in the statutory categories, and before any criminal-history denial you must give the applicant an opportunity to submit supplemental evidence and conduct an individualized assessment. The application never asks applicants to self-report criminal history; the Section 13 election governs lawful criteria-based screening.
Oregon requires a written statement of reasons within fourteen days (ORS 90.304) — the kit’s Statement of Reasons for Denial (Form PL-OR-RA03) is built for it — and if a consumer report contributed in whole or in part, federal law adds an adverse-action notice identifying the reporting agency and the applicant’s free-report and dispute rights. The ORS 90.295 screening-charge refund duties apply independently.